Key Features to Look Out for in an Applicant Tracking System

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In today’s competitive job market, organizations are inundated with countless resumes and applications for every job opening. To streamline the recruitment process and efficiently identify the most qualified candidates, many companies rely on Applicant Tracking Systems (ATS). These software solutions are designed to automate and manage the recruitment process from start to finish. However, due to the many options available, it can be difficult to choose the right ATS for your organization’s needs. This blog post will look at the key features to look for in an applicant tracker to make an informed decision and optimize your recruiting efforts. In this blog we are sharing some Key Features to Look Out for in an Applicant Tracking System.

What is a Candidate Tracking System?

The Applicant Tracking System (ATS) is a software application that helps organizations manage and optimize the recruitment process. It serves as a central repository for all candidate information and automates various aspects of recruitment, from accepting and sorting applications to tracking a candidate’s progress and facilitating communication with candidates.

Here are the main functions and features of the Applicant Tracking System:

  • Application Management: ATS allows organizations to collect, store and organize job applications and resumes in a centralized database. This eliminates the need for manual processing of paper resumes and makes it easy to find and track candidate information.
  • Resume Analysis: ATS uses advanced technology to automatically extract relevant information from resumes and applications. This feature saves time by populating candidate profiles with information such as contact information, work history, education, and skills, eliminating the need for manual data entry.
  • Posting and Distributing Jobs: ATS makes it easy for you to create job postings and distribute them on various job boards, career sites, and social media platforms. This feature helps attract a wider pool of candidates and ensures consistent and accurate job listings across multiple channels.
  • Candidate Selection and Evaluation: ATS provides tools for effective candidate selection and evaluation. Recruiters can define specific criteria and use features such as keyword search, filtering options, and screening questions to select suitable candidates based on their skills, qualifications, and experience.
  • Workflow and Collaboration: ATS allows organizations to define custom recruitment workflows, including different stages and activities for each stage. It allows you to collaborate and assign tasks to hiring managers, recruiters, and team members involved in the hiring process. Notifications and reminders keep everyone informed and ensure smooth progress in the recruitment process.
  • Communication and Interaction with Candidates: ATS offers features that make it easier to communicate with candidates. Recruiters can send automated email notifications, schedule interviews, and keep track of all communications within the system. This ensures timely and consistent communication, enhancing candidate engagement and experience.

What Are the Key Features to Look Out for in an Applicant Tracking System?

1. Resuming Parsing and Searching for Keywords

A reliable ATS should have advanced resume analysis capabilities. This feature allows the system to automatically extract the necessary information from resumes and applications. This saves a lot of time by eliminating manual data entry and organizing candidate data in a searchable format. In addition, a powerful keyword search feature helps recruiters quickly filter large numbers of resumes based on specific skills, qualifications, or experience requirements.

2. Customizable Workflow and Automation

Look for an ATS that offers custom workflows to match your organization’s unique hiring process. It should allow you to define different milestones, set up notifications and reminders, and assign tasks to team members. Workflow automation helps streamline the hiring process, ensure consistency, and reduce the chance of missing out on suitable candidates.

3. Posting Vacancies and Searching for Candidates

A great ATS should provide seamless integration with various job boards, career sites, and social media platforms. This should simplify the process of creating and posting job ads in order to attract a wide range of candidates. The system should also offer robust candidate search tools, including resume databases, logical search operators, and AI-based talent discovery, which will allow recruiters to find qualified candidates from multiple sources in advance.

4. Communication and Collaboration

Effective communication and collaboration is essential for a smooth recruitment process. Look for an ATS that offers built-in email or messaging features to make it easy to communicate with candidates directly from the system. This feature helps maintain a clear and organized message history, allowing you to efficiently cooperation among hiring managers, recruiters and other team members involved in the hiring process.

5. Selection and Evaluation of Candidates

The ATS should provide features for efficient selection and evaluation of candidates. This may include custom screening questions, pre-employment assessments, and skill tests. These tools help assess applicant qualifications and position fit, enabling recruiters to effectively make informed decisions.

6. Reporting and Analytics

Data-driven decision making is critical when hiring. With its rich reporting and analytics capabilities, ATS provides valuable insights into the recruitment process. Look out for features like candidate flow tracking, time-to-hire analysis, source performance, and diversity reporting. This analytics allows recruiters to measure the success of their hiring strategies, identify bottlenecks, and make data-driven improvements.

7. Integration and Scalability

Consider ATS, which integrates seamlessly with your existing HR systems such as HRIS (Human Resource Information System) or payroll software. This ensures a seamless data flow and reduces the need for manual data entry. Plus, choose a scalable solution that can meet your organization’s growing needs and adapt to changing recruiting needs.

8. Mobile Compatibility

In today’s mobile-centric world, having a mobile-optimized PBX is essential. Mobile compatibility allows recruiters to access candidate information, view resumes, and complete necessary tasks on the go. This flexibility can greatly increase productivity and responsiveness throughout the entire hiring process.


Choosing the right candidate tracking system is an important decision that can greatly impact your organization’s recruiting efforts. By looking at the key features mentioned above, you can narrow down your options and find an ATS that suits your specific needs. Remember, the right ATS should automate and simplify the hiring process, improve collaboration, and provide valuable insights for making informed hiring decisions. With the right system.

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